Bookkeeper & Office Manager

AWD is a civil contracting company specializing in heavy civil utility installations, including sewer, watermain, stormwater systems, and related infrastructure projects.

We are seeking a detail-oriented and proactive Bookkeeper & Office Manager to lead the day-to-day financial and administrative functions of our office. The ideal candidate brings strong financial expertise, consistently delivers high-quality work on schedule, and embodies our core values: hungry, humble, and people smart.

Key responsibilities:

Payroll Administration

• Accurately process biweekly payroll, including all necessary adjustments
• Ensure payroll costs are properly allocated to correct accounts
• Maintain accurate deductions to reduce year-end reconciliation issues

Bookkeeping

• Maintain accurate financial records and ensure proper cost allocation by budget category
• Review and finalize monthly financials by the third Wednesday of the following month
• Issue and submit client invoices accurately and on time
• Manage accounts payable and receivable in line with company processes
• Review all outgoing payments for accuracy prior to approval
• Prepare and reconcile budgets and financial forecasts
• Generate financial reports for management as needed
• Perform bank reconciliations and manage bank accounts
• Liaise with external accountants and auditors

Government Remittances

• Manage all CRA remittances, WSIB payments, HST filings, and related regulatory reporting
• Complete T4s, year-end tax filings, and annual government returns by the end of Q1

Office Administration

• Maintain office supplies and equipment to ensure smooth day-to-day operations
• Support recruitment and onboarding of new hires
• Assist management with the bi-annual performance review process
• Organize employee events such as team building activities, the annual company BBQ, and other appreciation initiatives
• Coordinate required employee training
• Administer the company’s employee benefits program

Qualifications

• Strong knowledge of payroll administration, bookkeeping, and government compliance
• Solid grasp of accounts payable/receivable and general accounting principles
• High attention to detail and strong error-spotting skills
• Familiarity with financial regulations and reporting requirements
• Ability to manage sensitive and confidential information professionally
• Proficiency with financial software (Quickbooks)

Why join us?

At AWD, you’re more than just a number – you’re part of a close-knit team where your voice is heard and your contributions truly matter. As a smaller, agile team, you’ll work closely with decision-makers and have a direct impact on the work we do every day.

We pride ourselves on a family-oriented culture that values trust, support, and long-term relationships. Many of our team members have been with us for years, a reflection of the strong community we’ve built and the opportunities we offer for personal and professional growth.

With a long history of success and a stable foundation, we’re not just focused on where we’ve been – but where we’re going. If you are looking for meaningful work in a collaborative environment where you can grow and be recognized, we’d love to meet you.

Job Type: Full-time, permanent

Salary: $75,000 - $95,000

Benefits:

• Dental care
• Extended health care
• RRSP match
• Vision care
• Profit Sharing

Schedule:

• Monday to Friday, 7am – 4pm

Work Location: In-office (Perth, ON), this is not a hybrid position.

Please note that we use AI during our recruitment process to take notes during the interview process. This tool only captures the discussion; it does not record audio or video. A copy of the transcript will be sent to you afterwards.